Documents Required for Private Limited Company Registration in India
Establishing a Private Limited Company in India is the strategic choice for entrepreneurs seeking scalability and investor confidence. This structure provides robust legal separation between personal assets and business liabilities, making it ideal for attracting venture capital or bank loans. Our firm ensures meticulous compliance with the Companies Act, 2013 (as amended) to navigate complex MCA forms without delay.
Before you start
- Valid PAN Card of all proposed Directors
- Passport-sized photographs of each Director and Subscriber
- Proof of Registered Office Address (Rent Agreement + Utility Bill not older than two months)
- Digital Signature Certificate (DSC) for at least one director
Step-by-step
Obtain Digital Signature Certificates (DSC)
All proposed directors and subscribers must obtain Class III DSCs from a licensed certifying authority. This is the first mandatory step as physical signatures are replaced by digital ones for all MCA filings.
Reserve Company Name via RUN Form
File SPICe+ Part A (RUN - Reserve Under New) on the MCA portal to secure your desired name. Ensure the name does not violate trademark laws or contain restricted words like 'Bank' without RBI approval.
Prepare and File Incorporation Documents
Submit SPICe+ Part B along with MoA (Form AOC-4) detailing business activities and AoA. Attach scanned copies of identity proofs, address proof, DSCs, and consent letters from directors.
Register for PAN and TAN
The SPICe+ application automatically triggers the issuance of a Permanent Account Number (PAN) and Tax Deduction Account Number (TAN). These are essential immediately after incorporation for opening bank accounts.
File Initial Compliance Forms
Within 30 days of receiving PAN, file Form INC-28 to obtain the Certificate of Incorporation. Subsequently, register with the EPFO (Form RC), ESIC, and Professional Tax authorities within their respective timelines.
Open Corporate Bank Account
Visit a bank branch with the Certificate of Incorporation, PAN card, MoA/AoA, board resolution for account opening, and KYC documents. Digital banking platforms are now widely accepted but physical verification may still be required.
Common mistakes to avoid
- Submitting address proof older than two months leading to rejection by the Registrar.
- Using a residential address without NOC from society/landlord for registered office purposes.
- Failing to upload scanned MoA and AoA in PDF format with correct signatures.
Frequently asked questions
Can I use my home address as the company's registered office?
Yes, but you must obtain a No Objection Certificate (NOC) from your landlord or society. For residential complexes, an affidavit and proof of residence are mandatory to avoid future notices.
Is physical presence required for company registration in 2026?
No, the entire process is digital via the MCA portal. However, banks may require a director's visit during account opening procedures depending on their internal policies and KYC norms.
How long does it take to get the Certificate of Incorporation?
Typically 7–10 days after filing SPICe+ Part B, provided all documents are error-free. Delays occur if there is a mismatch in PAN details or missing consent letters from directors.
Do I need separate DSC for every director?
Yes, each proposed director must have an active Class III Digital Signature Certificate to sign the incorporation forms electronically. A single DSC is insufficient if there are multiple co-founders.
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