Virtual Accounting & Consulting Services

The core service covers ongoing bookkeeping — recording sales, purchases, bank and cash transactions — monthly bank and credit facility reconciliation, accounts receivable and payable management, fixed asset and depreciation tracking, and a monthly management accounts pack (profit & loss, balance sheet, cash flow) with commentary. VAT return preparation, Corporate Tax provisioning and return support, and year-end audit liaison are built into the engagement rather than billed as separate surprise add-ons.

A single part-time bookkeeper provides one skill level with no independent review — the same person who enters a transaction is the only person checking it, which is a control weakness on its own. PNPC's virtual accounting model layers a bookkeeper for entry, a senior accountant for reconciliation and review, and a Chartered Accountant for VAT/Corporate Tax classification and management-level judgment, at a predictable monthly fee with no single-person dependency.

We work primarily with Zoho Books, QuickBooks Online, and Xero, selecting the platform based on your existing tools, invoicing needs, multi-currency requirements, and any integrations with e-commerce, payment gateway, or CRM systems you already use. If you already use one of these platforms, we typically continue on it rather than forcing a migration; if you have no existing platform, we recommend one based on your business profile during the scoping call.

You have direct, real-time, role-based access to the cloud accounting platform at all times — you are never locked out of your own financial data or dependent on us to email you a report before you can see your numbers. The monthly management accounts pack adds a structured summary and written commentary on top of that always-available raw data.

Yes — this is one of the most common starting points for a virtual accounting engagement. We run a structured backlog clearance project first: reconstructing the missing periods from bank statements, invoices, and any available records, flagging clearly where source documents are missing, and getting management sign-off on an opening trial balance. Only once that is complete do we start the ongoing monthly cycle, so the forward-looking books are not built on an unreviewed foundation.

It depends heavily on transaction volume, the number of periods behind, and how complete the available bank statements and supporting documents are. A straightforward single-entity cleanup covering 6–12 months of moderate transaction volume typically takes 2–4 weeks; a more complex multi-entity or multi-year backlog with incomplete records can extend to 6–8 weeks or more. We give a specific estimate after reviewing the actual state of your records at the scoping stage, rather than a generic figure.

Both. The bookkeeping fundamentals — recording transactions, bank reconciliation, VAT and Corporate Tax classification — are the same regardless of whether the licence is issued by a free zone authority or the DED. The main structural difference we account for is whether the free zone company qualifies as a Qualifying Free Zone Person eligible for the 0% Corporate Tax rate on qualifying income under Federal Decree-Law No. 47 of 2022, which affects how income is classified and tracked in the ledger.

We do both as part of the standard engagement. Because the chart of accounts is designed for FTA VAT reporting from the start, the return is prepared directly from the reconciled books, reviewed by a senior accountant or CA for input tax recoverability and correct treatment of zero-rated, exempt, and reverse-charge transactions, and then submitted through the FTA's EmaraTax portal on your behalf, within your assigned filing period.

We provide quarterly management estimates of your Corporate Tax position through the year so there are no year-end surprises, and prepare the annual Corporate Tax return computation from the same reconciled books once the financial year closes — including correctly applying the 0% rate on taxable income up to AED 375,000 and 9% above that threshold under Federal Decree-Law No. 47 of 2022, adjustments for non-deductible expenses, and, where relevant, assessment of Qualifying Free Zone Person eligibility.

Standard-rated supplies attract 5% VAT and allow the related input VAT to be recovered. Zero-rated supplies (certain exports, international transport, and specified categories under the VAT Executive Regulations) are taxed at 0% but still allow input VAT recovery. Exempt supplies (certain financial services, residential leases in specified circumstances, and bare land, among others) do not attract VAT but generally do not allow related input VAT recovery either. Getting this classification wrong at the point of entry either overstates your VAT liability or understates it — both of which create problems with the FTA.

Yes. The cloud platforms we work with (Zoho Books, QuickBooks Online, Xero) all support multi-currency invoicing and automatic exchange rate tracking against your base AED currency, with realised and unrealised gain/loss postings handled correctly for both management reporting and Corporate Tax purposes.

PNPC has operating offices in Chennai, Bangalore, Hyderabad, and Dubai. For a group with both a UAE and an Indian entity, we maintain consistent accounting policy and coordinate reporting across both sides under one engagement — covering the UAE-side VAT and Corporate Tax cycle, the India-side GST and Income-tax accounting, and the intercompany transaction treatment relevant to India-UAE DTAA planning and, where applicable, FEMA ODI/FDI reporting on the Indian investor's side.

No. Many clients engage virtual accounting before VAT registration is even mandatory, so the books are built correctly from the earliest stage and VAT registration — when the mandatory turnover threshold is reached or voluntary registration is elected — is a smooth, well-documented step rather than a rushed retrofit. We monitor your turnover against the FTA's mandatory VAT registration threshold and flag when registration becomes required.

A standard monthly pack includes a Profit & Loss statement, a Balance Sheet, a Cash Flow summary, an Accounts Receivable and Payable ageing report, and a written commentary flagging any unusual movements, cash flow trends, or compliance items that need management attention. Additional reports — departmental or project-level P&L, budget-versus-actual, or customer/vendor-level analysis — can be added based on your business's specific decision-making needs.

This is agreed specifically in your engagement letter based on transaction volume and the complexity of your reconciliations, but a typical target is within 7–10 working days of month-end for a standard single-entity engagement, assuming source documents (invoices, bank statements) are provided to us on the agreed schedule during the month.

We maintain and update the receivables ageing schedule and flag overdue accounts to management proactively as part of the standard service. Direct customer collection calls or dunning communication are typically handled by the client's own team, since customer relationship tone matters commercially, but PNPC can take on structured collections support as an add-on scope where a client specifically wants that handled externally.

For most small and mid-sized UAE businesses, yes, for the core accounting and reporting function — but for a business that specifically needs someone physically present for daily operational finance decisions, board-level strategic finance leadership, or complex fundraising negotiations, PNPC's virtual accounting is best paired with our Startup vCFO advisory service, which adds strategic, part-time senior finance leadership on top of the bookkeeping and reporting layer.

PNPC charges a fixed, agreed monthly retainer fee, scoped to your transaction volume, number of bank accounts, entity count, and the specific services included (bookkeeping only, versus bookkeeping plus VAT filing plus Corporate Tax support). The fee is confirmed in writing before the engagement begins. Backlog cleanup, if required, is quoted as a separate one-time project fee based on the volume and state of the historic records.

Access to the cloud accounting platform and your bank feeds is granted on a role-based, need-to-know basis to our engaged team members only, using the security controls built into the cloud platforms we use (Zoho Books, QuickBooks Online, Xero), which include audit trails of every user action. Banking access, where granted, is typically view-only for reconciliation purposes rather than transactional access, and is arranged directly through your bank's secure channels rather than by sharing login credentials informally.

No. Because the books are maintained in a standard cloud accounting platform with real-time access already available to you, transitioning to an in-house hire is a matter of handover documentation and a short overlap period rather than a data migration exercise. We provide a structured handover pack — chart of accounts documentation, reconciliation methodology, and open items — to whoever takes over.

Payroll processing, including WPS-compliant salary disbursement, is offered as a related but distinct service under PNPC's Accounting, Payroll & Outsourcing pillar. Virtual accounting will correctly record and reconcile payroll costs, gratuity accruals, and related employment expenses in the books whether or not PNPC runs the payroll processing itself, but we recommend bundling both where possible for tighter reconciliation between the payroll run and the ledger.

Yes. Every reconciliation and management accounts pack passes through a senior review before it reaches you — the person entering transactions is not the only person checking them. VAT returns and Corporate Tax computations receive a further review by a Chartered Accountant before submission or sign-off. This layered review structure is a core part of what distinguishes a CA-led virtual accounting service from a single bookkeeper working alone.

Yes, this is a routine transition. We request the existing accounting file, bank statements for the year to date, and any prior VAT/Corporate Tax filings, reconcile the opening position as of the handover date, and pick up the ongoing cycle from there — flagging clearly to management any discrepancies found between the previous provider's records and the underlying bank statements.

A Qualifying Free Zone Person is a free zone entity that meets specific conditions set by the FTA under Federal Decree-Law No. 47 of 2022 — including maintaining adequate substance in the UAE, deriving qualifying income as defined in the Cabinet and Ministerial decisions on this topic, and complying with transfer pricing requirements — allowing it to apply a 0% Corporate Tax rate on qualifying income while non-qualifying income is taxed at the standard 9% rate. Bookkeeping for a business claiming this status must clearly separate qualifying from non-qualifying income streams in the chart of accounts, since misclassification risks the FTA disallowing the 0% treatment on the affected income.

Yes, for standard trading and light e-commerce inventory models — we set up inventory tracking within the cloud accounting platform, including cost of goods sold calculation, stock valuation, and reconciliation against physical stock counts on an agreed cycle. Businesses with complex, high-SKU-count warehouse operations or manufacturing costing may need a dedicated inventory management system integrated with the accounting platform, which we can help scope and connect.

PNPC prepares the requested records, reconciliation schedules, and supporting documentation for an FTA query or audit, and our team is directly available to explain the accounting treatment behind any specific entry the FTA queries, since we maintained the books ourselves and understand the classification decisions taken. Formal legal representation before the FTA in a disputed assessment is a separate advisory scope we can also support, coordinated with our tax advisory team.

You can start with core bookkeeping and reconciliation and add VAT filing, Corporate Tax support, payroll processing, or a full management reporting pack later as your business grows and your needs become clearer — the engagement scope is revisited and adjusted, not fixed permanently at the outset.

Intercompany transactions — management fees, cost recharges, loans, or goods/services transferred between related entities — are recorded with specific attention to UAE Corporate Tax transfer pricing requirements under Federal Decree-Law No. 47 of 2022, which generally require related-party transactions to be priced on an arm's-length basis with supporting documentation. Where the related entity is in India, we also coordinate with PNPC's India offices on the corresponding treatment and any DTAA implications on that side.

PNPC typically proposes an initial engagement period — commonly a rolling monthly retainer with a short minimum term to allow proper onboarding and at least one full close-and-review cycle to establish the relationship — after which either party can adjust or end the engagement with reasonable notice, as set out in the written engagement letter. We do not lock clients into lengthy fixed-term contracts without a clear opt-out mechanism.

A generic app or a freelance bookkeeper can enter transactions, but rarely brings the layered review, VAT/Corporate Tax classification judgment, and CA-level oversight that keeps your books audit-ready and filing-accurate as regulation evolves. PNPC is a practising CA firm with a Dubai office and decades of accounting practice behind it — we combine the convenience of a cloud-based, remote service with the technical depth of a firm that also prepares your VAT returns, Corporate Tax filings, and can represent you in an FTA query, not just a data-entry function that stops at the ledger.

Discovery and scoping consultation. Books health assessment and opening balance review. Custom chart of accounts design mapped to your licensed activity and VAT/Corporate Tax categories. Cloud accounting platform setup with bank feed connections. Backlog clearance, if required, as a scoped add-on project. Ongoing monthly transaction processing and bank/credit facility reconciliation. Accounts receivable and payable ageing management. Fixed asset and depreciation tracking. Monthly management accounts pack with written commentary. VAT return preparation and FTA filing. Quarterly Corporate Tax provisioning estimates and annual Corporate Tax return preparation. Year-end audit file preparation and auditor liaison.

Yes. Virtual accounting is, by design, a remote-delivered service — we serve clients across all seven Emirates from our Dubai office, using the same cloud platform access model regardless of where the business's licensed office or Ejari-registered premises is located. Physical presence is only relevant for the rare step that genuinely requires it, such as an in-person bank meeting the client wants us to accompany them to.

Investors and acquirers conduct financial due diligence that scrutinises exactly the areas virtual accounting is built to keep clean — reconciled bank accounts, a defensible chart of accounts, properly classified VAT and Corporate Tax positions, and a clear audit trail of intercompany and related-party transactions. Businesses that maintain review-ready books continuously move through due diligence significantly faster and with fewer valuation-eroding surprises than those that scramble to reconstruct clean records once a term sheet is on the table.